CANCELLATION POLICY

Please note that one Full Registration is required for every accepted paper and / or abstract unless otherwise specified by the Conference Organisers at the specific conference website. Conference Organisers reserve the right not to publish a submitted paper and / or abstract unless a Full Payment regarding this paper and / or abstract is received.

Registration:
a. One full registration is required for every accepted paper and / or abstract unless otherwise specified by Conference Organizers.
b. Authors and other participants may cancel their registration up to the Early Registration deadline. A EUR 50 administrative charge will apply.
c. Registration fees are non-refundable for all cancellations after the Early Registration deadline has elapsed.
d. Conference Organizers will accept a substitute at no additional cost, if a registered conference participant is unable to attend the conference.

Other Services: :
All services like transport transfers, excursions, etc. will be subject to the following:
a. 50% of total amount paid will be refunded In case of a cancellation 2 weeks in advance of the conference.
b. In case of cancelation within 2 weeks from the conference, onsite or a no show, no refund will be given. .

Accommodation: :
Unless otherwise specified, Accommodation prices are inclusive of Bed & Breakfast, all taxes and VAT.
a. In case of no shows, participants will be charged for the full amount.
b. In case of cancellation, if we are informed 6 weeks in advance we will apply a EUR50 administration charge.
c. In case of cancellation 4 – 6 weeks in advance we will apply a charge equivalent to one night’s accommodation.
d. In case of cancellation 2 – 4 weeks in advance we will apply a charge equivalent to three nights’ accommodation.
e. In case of cancellation within 2 weeks from the conference, upon group arrival or no show, no refund will be given.
f. Any last minute changes (less than 72 hours) will be subject to added fees according to specific requests.
g. Any changes will be subject to hotel availability and conditions. .

Car Hire: :
a. In case of one day car hire “One Day Supplement” is added.
b. In case that pick up/drop off location is different from arriving/departing airport, please indicate accordingly in the notes section.
Account termination and right to be forgotten:

You are entitled to cancel or terminate your EasyPlatform account, as long as the data, and more specifically the financial data, is not required for government, tax and / or audit purposes. In case the data is not required for any official purposes, all your content will be deleted from the service after 30 days.

Upon request, within the 30 day period, EasyPlatform will provide you with a file containing your conference data and any abstracts and / or papers and / or any other material uploaded by you on EasyPlatform. Upon deletion this information cannot be recovered.

Your personal data related to financial or other transactions within the system will not be deleted if these have created any obligations for EasyPlatform, its subsidiaries and/or any of its collaborators towards the government and / or any other authorities.